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Position Summary
Industry: FMCG & Supply ManagementJob category: FMCG, Retail, Wholesale and Supply ChainLocation: Cape TownContract: PermanentRemuneration: Market Related
Introduction
To achieve the WCellar sub-brand goals by providing administrative and planning support to the Buyer to ensure the smooth running of the wine club and events.
Job description
- Administrative work related tasks
- Daily communication with the supplier base and weekly reconciliation
- Communication with buyers/planners regarding supply and availability of product and ensure corrective action is taken
- Provide support ito orders
- Maintain static data
- Provide general administrative support to the commercial team
- Ensure all price and pack information is transmitted to all suppliers
- Prepare departmental presentations/reports, Excel worksheets and word documents
- Comparative shops and updating of promotional calendar
- Management of departmental operating expenses (WCellar focused)
- Minutes of meetings – follow up on all outstanding issues from meetings
- Booking of meetings rooms, travel and parking
- Compile, update and maintain supplier files
- Ad-hoc administrative duties
- Preparation of monthly commercial presentations
- Handle ad-hoc queries
- Preparation of Contracts and Trading terms
- Updating of WCellar wine club content plan
- Sourcing and providing samples for product shoots
- Providing product information to marketing, online, selling and trade teams
Minimum requirements
Technical Skills:
- Minimum of 2 years relevant administration experience
- Matric (Grade 12)
- An accounting diploma would be advantageous
- System experience of COGNOS, CAM, Mainframe, and COM share knowledge advantageous
- Computer literacy skills – proficient in Excel, PowerPoint and Word
- Basic understanding of retail accounting practices
- Basic understanding of Buying and Planning principles
- Basic understanding of online and digital e-commerce platforms
- Basic understanding of social media and digital marketing
- Wine knowledge, ideally in the form of an educational course. E.g. WSET, CWA.
Behavioral Skills:
- Team Player
- Administration orientation
- Initiative – ability to anticipate Buyer’s requirements and react in advance
- Ability and willingness to take routine decisions in the absence of Buyer
- Planning and organizing skills
- Good communication skills (verbal and written)
- Deadline orientated
- Good interpersonal skills
- Customer Service Orientation
- Ability to work under pressure
- Attention to detail and analytical ability
- Integrity and ability to maintain confidentiality
- Work with the team at varying levels
- Results-driven and proactive
- Connecting People.
- Ability to interact across multiple cross groups incl. on-line, marketing, and trade planning.
- Passion for wine